Construction documentation & proof management

Capture the proof
before it gets covered.

talotosite.fi helps document work phases, materials, photos, approvals, and client questions into one clear construction report.

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Photo evidence with SHA-256 fingerprint Manager + supervisor approvals Private, org-scoped storage
Phase: Foundation & footings
Supervisor approved
ProjectKauppakatu 12
MaterialConcrete C30/37 · 12 m³
Uploaded byMatti, Worker
Approved byAnna, Site manager
Worker documenting foundation work on a construction site
Concrete formwork and rebar reinforcement before a foundation pour
Wide view of a construction site with precast concrete blocks
Close-up of steel rebar reinforcement used in concrete construction
SHA-256 a13f9c…2e07 · previous_hash 000000…0000 · event_hash 7b21ac…9f31
The problem

Critical work gets covered fast.

Foundations, insulation, plumbing rough-ins — once the next layer goes on, the evidence is gone. If photos, materials, and approvals aren't documented in the moment, disputes later are nearly impossible to resolve.

1

No time to prove it later

Work phases move fast. Without documentation captured on-site, in the moment, the proof simply disappears under the next layer of work.

2

Disputes with no evidence

When a client questions quality or a material choice months later, "trust me" isn't good enough. Someone ends up paying for the uncertainty.

3

Scattered proof, no chain

Photos in someone's phone, notes in a group chat, approvals over email — none of it forms a clear, ordered, tamper-evident record.

The solution

One clear trail, from site to client.

talotosite.fi turns everyday site work into a structured, approved, exportable record — with almost no extra effort from the crew.

1

Worker captures

Photos, materials, and a quick comment — logged straight from the phone, right at the work phase.

2

Site manager follows & approves

Live evidence feed shows new photos as they land. One tap approves the phase and moves it forward.

3

Supervisor reviews

Reviews the full phase-level report — photos, materials, comments, manager sign-off — and approves or sends it back.

4

Client sees & asks

A read-only view of their project. They can ask questions or flag an issue — never edit or delete the record.

Built for the whole crew

Every role, its own simple view

No one gets a screen full of buttons they don't need. Each role sees exactly what matters to them.

1

Worker

A dead-simple mobile view for the job site.

  • Open assigned work phases
  • Camera photo or file upload
  • Log materials
  • Send phase for review
2

Site manager

A live control panel for the whole site.

  • Create projects & phases
  • Live photo feed
  • Approve or return phases
  • Handle client issues
3

Supervisor

Report- and approval-focused review.

  • Review phase-level reports
  • See photos, materials, comments
  • Final approval or rejection
  • Add review notes
4

Client / owner

Read-only visibility, always.

  • View their project report
  • See photo evidence
  • Ask questions, comment
  • Report issues or damage
What's inside

Everything a proof-grade record needs

1

Photo evidence

Camera capture or file upload, tied directly to the work phase.

2

Material logs

Track what was used, how much, and from which supplier.

3

Work phase approvals

Two-step sign-off: site manager, then supervisor.

4

Hash-chained audit trail

Every action is logged and cryptographically linked to the one before it.

5

Client-ready reports

A clean, per-project report with every phase, photo, and approval.

6

PDF export

Save any report straight to PDF, right from the browser.

7

Supabase-backed data

Postgres, Auth, and Row Level Security — your org's data stays yours.

8

Private evidence storage

Files live in a private Supabase Storage bucket, never public.

Pilot pricing

Simple pricing to get started

Start free during your pilot. Scale up as your crew and your evidence trail grow.

Pilot
Pilot
€0–99/month
  • 1 active project
  • Up to 5 users
  • Full evidence trail & reports
  • Direct support during pilot
Book a pilot
Small company
€149/month
  • Up to 5 active projects
  • Up to 15 users
  • Client report sharing
  • Email support
Get started
Growing company
€299/month
  • Unlimited projects
  • Up to 50 users
  • Priority support
  • Onboarding assistance
Get started
Custom
By agreement
  • Multiple organizations
  • Custom retention & compliance
  • Dedicated onboarding
  • Volume pricing
Contact us

Ready to stop losing proof to the next layer of work?

Open the live demo now, or book a short pilot walkthrough with your own project data.

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